Information on leave of absence

If you are unable to attend your studies as scheduled during the course of a semester, you have the option to submit a request for leave of absence no later than eight weeks prior to the end of the semester in question.

The reasons for leave of absence include in particular:

  • Illness,
  • Pregnancy, maternity leave, parental leave,
  • Custody and Guardianship of minor children,
  • Custody and Guardianship of relatives in need of care
  • Military or alternative service and/or voluntary work.

The University will need to make a separate decision on leave of absence for any other reasons.

Leave of absence for the first semester is typically only granted in the event of pregnancy.

Leave of absence is always granted for a full semester. The leave of absence may only exceed a period of two consecutive semesters in exceptional cases; consequently, a period of more than four semesters is not possible.

In the event of pregnancy, maternity leave, parental leave, Custody and Guardianship of minor children and Custody and Guardianship of relatives in need of care, you may request a leave of absence for a maximum of six months.

Submit your request in writing to the respective Registration and Enrolment Services and/or Subject Office. Specify the reason for the leave of absence and provide suitable proof.

If you are studying a cooperative or internal degree programme, you must also submit a corresponding extension agreement from the training organisation or the consent of the training authority together with your request for leave of absence.

During any leave of absence, it is typically the case that you will not be able to attend lectures, submit continuous assessment or provide proof of academic performance. The respective Examination Board will decide on any exceptions, including in particular in the event of pregnancy, maternity leave, parental leave and Custody and Guardianship of a minor child.

Holiday semesters will be regarded as University semesters, but not as semesters.

You will need to continue paying your semester contributions during your leave of absence.

The re-registration fee of 50 euros and the contributions for the Student Council of the HWR Berlin (AStA) must also be paid in full.

You will be exempt from your contribution obligations for the Berlin Studierendenwerk (German National Association for Student Affairs) if you have not been at the University, or are on leave of absence for this reason, due to

  • pregnancy or maternity leave,
  • fulfilling military or alternative service,
  • studying abroad or
  • fulfilling a work placement outside of Berlin

If you have any queries regarding semester ticket exemption during the leave of absence, please send them to the AStA at the HWR Berlin, Semester Ticket Office, email: semtix(at)asta.hwr-berlin.de

Before submitting your application, we recommend you get in touch with your field of study in order to obtain advice. Given that the Cooperative Studies are linked to a contractual apprenticeship, you need to consult with your partner company regarding your leave of absence. Your field of study will be happy to support you.

The request for leave of absence must be submitted in writing to your Subject Office.